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Yes, filming on campus is permitted only if it does not interfere with normal university business and/or previously scheduled events; the University’s academic mission is of primary importance. A University of Colorado Boulder photography, motion picture, video and television permit is required to film on campus. The permit can be approved only when all of the following requirements have been met:

1. Specific date(s) and location(s) are confirmed and approved by the Signature Events Team.
2. Certificate of Insurance (see INSURANCE below) is received by the Signature Events Team no less than two (2) business days prior to filming.
3. Full payment of all fees, and other estimated charges, are agreed upon by the Signature Events Team no less than two (2) business days prior to filming.
4. The permit application is completed and returned to the Signature Events Team seven (7) days prior to filming.
5. Parking arrangements have been made through either Parking Services or other plans agreed upon with the Event Director.Ìý

Yes, you do need permission to film at the various locations and facilities on campus. Please contact the appropriate departments, if needed, for permission to use their facilities. Below is a list of popular departments and facilities for your reference:

• 303-492-5497
• Recreation Services 303-492-1214
• Macky Auditorium 303-492-8423
• Fiske Planetarium 303-492-3749
• Smead Aerospace Engineering Department 303-735-4900
• Old Main Theater 303-492-8008
• Museum of Natural History 303-492-6892
• School of Music (Music Theater, Grusin Music Hall) 303-735-7584
• (Center for Academic Success and Engagement)
• Koenig Alumni Center 303-492-6329
• Old Main Theater 303-492-8008
• Theater and Dance/Colorado Shakespeare Festival 303-492-1137

CU Events Planning (for presentation rooms, lecture halls or classrooms)

Yes, you do need insurance to film at the various locations and facilities on campus. Company shall carry sufficient insurance to cover any and all liabilities that may occur during its use of university property. The university must receive a Certificate of Insurance and an Additionally Insured Endorsement, naming The ´ºË®ÌÃÊÓƵ as additionally insured, for the day(s) of filming, load in and strike a minimum of two (2) business days prior to filming and/or load in. Coverage must be as follows:

• $1,000,000 (one million dollars) for general liability, including property damage;
• $1,000,000 (one million dollars) automobile liability, including hired and non-owned vehicles;
• Statutory limits/worker’s compensation;
• $1,000,000 (one million dollars) employee liability.

The certificate Holder shall be: The ´ºË®ÌÃÊÓƵ, University Risk Management, 1800 Grant Street, Suite 700, Denver, CO 80203-1187. Certificates must be sent via e- mail to:Ìýfilmrequests@colorado.edu. Policies shall be primary to all other coverage that may be concurrently in effect. All policies shall be underwritten by a company licensed to do business in the State of Colorado.Ìý

Yes, the cost to shoot at CU Boulder is a combination of the CU Boulder film permit fee, location fee, event manager staffing costs, parking, police or other miscellaneous services needed for the shoot. Please note separate fees may apply for use of campus facilities.

The permit fee is based on a half-day/full day/flat rate system. The time coverage by the permit begins when the first production vehicle arrives until the last one leaves on the day(s) of the shoot. The Half-Day is six (6) hours and the Full Day is twelve (12) hours. Any shoot over six hours will be considered a Full Day, and any shoot over twelve (12) hours will be charged additional fees based on hourly rates.

Permit Fees:

Commercial Film/Television Production Companies

• Half-Day: $1,500.00
• Full Day: $3,000.00
• Overtime Rate (over 12 hours) hour: $150.00

Production Companies producing non-educational based programing

• Half-Day: $500.00
• Full Day: $1,000.00
• Overtime Rate (over 12 hours) hour: $150.00

Production Companies producing educational based programing

• Half-Day: $225.00
• Full Day: $500.00
• Overtime Rate (over 12 hours) hour: $150.00

Independent/Documentary Production Companies

• Half-Day: $200.00
• Full Day: $250.00

Still Photography Companies

• Flat Rate (up to 10 hours): $125.00

Sample Staffing and Parking Fees

• Event Manager*: $125.00 per hourÌý
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• Community Safety Officers: $35.00 per hour
• Police: $80.00 per hour (typically CUPD requires officers work in pairs);Ìý
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• University Memorial Center Security: $25.00 per hour
• Athletics Security: $35.00 per hourÌý
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• Billed Event Manager hours will include scouts and preparation, shoot day and wrap.

Separate fees may apply for use of campus facilities. For contact information please refer to the Athletics and Events Services section of the guideline.

Campus communicators, multimedia producers, researchers, and anyone else who might like to fly a drone over campus, have to go through a rigorous training program in order to operate a UAS on and over campus. CU Boulder has a Director of Flight Operations within the department of Integrity, Safety, and Compliance, and all Third-Party Operator Requests need to go through him for approval. Specific information regarding this can be found on theÌýDivision of Public Safety site.

To fly a drone on campus as a third-party operator, we require the following:

• Certificate of UAS insurance
• Proof of UAS registration
• Detailed safety plan to include times of operation, plans to avoid flights over people, plans for takeoff and landing, etc.
• If the flight obstructs access to any facility, or requires any facility to be closed, you must coordinate with the appropriate facilities manager; Flight Operations cannot give approval for obstructing access to or closing a facility.
• This plan must be submitted to the Director of Flight Operations no less than 10 business days in advance of the desired flight time; we strongly recommend submitting this proposal 14 business days in advance of the desired flight time.

With all of that said, we do have an extensive video archive of drone footage on campus. We are able to provide this footage upon request.

Yes! CU Boulder has a variety of great locations across campus available for filming and photography. Below is a list of our most popular locations and facilities, with photos, for your reference:

• Macky AuditoriumÌý
• Recreation Services
• School of Music
• Smead Aerospace Engineering Department

If you’re looking for something specific, or would like to schedule a site visit, please reach out directly toÌýfilmrequests@colorado.edu.Ìý

Our team has become all too familiar, and very good, at hosting and producing webinars and hybrid events for various departments, groups and colleges across campus. If you’re in need of help or assistance with your upcoming webinar, or hybrid event, let us know!

Strategic Relations & Communications has a 3,000 person Zoom license available for use. If you would like to utilize the Zoom license for an upcoming event(s) please fill out the information below and someone from our team will get back with you shortly.