Use this information to help you prepare your site for the upcoming Web Express migration. The following sections will help guide you on the steps you need to take:
How To Use Your Site Report
Site reports were emailed to users in February 2024. The emails came from websupport@colorado.edu with the subject line: 鈥淵our [site name] Site Report鈥�
Content Summary and Content Type听
Use the content summary and content type information to understand how much content you have on your website.听
We encourage you to look over all of your content by using the content admin dashboard and filter by content type and publish mode (yes/no). You can find on our web support website.听
Blocks
Use the block summary to see the different types of blocks that have been created on your site. If you have a high block count, you likely also have created more advanced layouts for your pages. High block count is an indicator that you will need to review your pages carefully to determine if you have created multi-layered nested blocks. Multi-layer nested blocks are three or more blocks stacked within each other to create a custom layout.听
Files
The is used to upload documents and images. The site report provides a bit more detail on the types of files you have uploaded to your website. Use the report and the to filter, find and review your files to determine which files need to stay and which can be removed.听
Site Users Summary and Detail
The user summary provides a quick look at how many roles you have assigned on your site.听
The user detail list provides a full list of who is assigned to what role within your website.听
We encourage you to review this list and cancel the account of the user that is no longer associated with your team or your site's maintenance. Having outdated user access does introduce potential security risks for your website.听
Checklist For Preparing Your Site
Clean up unpublished content
Your site report provides you with an overarching summary of how many unpublished pages you have. Reasons for unpublished content vary and often include content that is cyclical and only needs to be available during certain times of the year to content that is no longer needed but is saved for just in case purpose.
We suggest you review your unpublished content and remove content that is no longer needed. You can consider using One Drive to archive content that is no longer needed on the website but needs to be archived for historical context.听
Check your blocks
In most cases blocks placed on pages will migrate well and not have an issue. Scenarios that have a problem include multi-layered nested blocks. If you have more than one layer of nested blocks, there is a higher chance this block content will not migrate well and will introduce display issues.听
Clean up your site user access
It is recommended to conduct a site user audit every six months and consider doing this at the end of each academic semester. Your site report provides you with a detailed list of what users are associated with what role on your site. Use this to determine who needs to be removed and cancel the account. You can find user accounts on our web support site.
Check webforms for conditionals
Webforms have significant changes and some advanced forms with conditionals will not work in Drupal 10, particularly using a conditional to set field values.
Conduct an accessibility health check
Now is a great time to review and check if your website is still compliant with our campus accessibility policy. We have a couple resources for you to guide your accessibility review:
Clean up events created via articles content type
- Archive and delete any that are no longer needed/no longer viewed.
- Clean up taxonomy:
- Delete unused categories/tags/etc that are no longer relevant from content.
Layouts
Some layout configurations will not completely migrate so you should be prepared to reassemble some of your pages once your initial migration is complete.
Website Analytics
Website analytics are now only offered with GA4, due to Universal Analytics sunsetting. Please ensure you have submitted your GA4 ID to the Web Express team via this form to maintain your use of site analytics.听
Even if your current GA4 is still processing data, please know that the base analytics script will change and break once your site is automatically migrated.听 Please submit the form before your migration.
Forms integrated with DocuSign
If your form is used to launch to Docusign workflows, you may request additional support for that feature by contacting the IT Service Center at oithelp@colorado.edu or 303-735-4357.听
Right Before Migrations
Note your uses of Context
Block placements that听were implemented via context will not migrate. There will be a new way to place blocks sitewide or on a specific set of pages, and the block itself will migrate,听but you will need to know ahead of time what you are using context for, as you won't be able to log back into your live site during the site review to check. Note the names of the blocks and where they are placed so you can replace them during your site review.听
Consider closing your webforms during migration
You can consider closing any webforms during your migration window if they aren't critical, as submissions that come in during the migration window will not be migrated to your new site.听
Once your migration begins, your live site is copied to a new database and any form submissions after that time will not be included in your migrated site.
If you only use the emails from form submissions and have never need to access the submissions via your site, you can keep your form open during this process. However, if your form includes file attachments, or you need to review submissions on the site, we recommend you close the form during the migration process and re-open it after your migration is complete.
听