This page is the primary source of information for your migration steps and resources. Always start with this page to contact us with questions, find dates and take action on confirming your status.

Cohort 5 Migration Date: Sep 30 - Oct 11

On this page:

How to Contact Us

We have a dedicated support team ready to help you during the migrations. To connect with us you should:

  • Use the Live Chat feature on this page (bottom right hand corner)
    • Live chat with our support team is open 7:30 a.m. - 4:00 p.m.
    • Off-hours: submit your question through the chat interface and we will follow up the next day.听

Reschedule Options & Criteria

Final date to reschedule: September 25, 2024

If your assigned migration window impacts your department/unit's business needs, you may request a reschedule.

Due to the large number of migrations and the scale of the effort, we have carefully assigned sites to specific cohort groups and dates to ensure service integrity and support.

Rescheduling is only considered for:

  • Significant business impact (e.g., application or transaction deadlines).
  • Conflict with a major event your unit is hosting.
  • The primary site manager is out and unavailable to perform the migration review.

How to Reschedule a Migration Window

Confirm Your Status

A required step that needs to be completed by Wednesday, Oct 9 at 11:00 a.m MT. with one of the following:听

  • Confirm launch for Oct 10; 辞谤听
  • Request Extension #1 of migration review
  • No response by 11:00 a.m. defaults to launch on Oct 10 starting at noon.

For extensions

If you have requested an extension, you will use this same form each extension week to confirm your status. For specific dates and deadlines, use the important date section on this page.

Submit your status

Cohort 5: Important Dates & Action Items

Summary View of Dates:

  • Migration window:听
    • Week 1: Sep. 30 - Oct. 4
    • Week 2: Oct. 7 - 11
  • Extension #1: Oct.14 - 18
  • Extension #2: Oct. 21 - 25
  • Extension #3: Oct. 28 - Nov. 1

Cohort 5 Full Dates & Details听

  • Sep 17 at 1:30 p.m.: Pre-migration planning session

  • Sep. 25 at 11:00 a.m.: Deadline for Cohort 5 to make a reschedule request

  • Sep. 27 at 5:00 p.m: 听Site locked to content edits

  • Sep. 30 Technical Migration by Web Express Team

  • Oct 1 - 3: Sites sent to primary contact for start of migration review

  • Oct 7 - 11: Migration Review by site team

  • Oct 9 at 11:00 a.m MT. Confirm Status:

    • Confirm launch for Oct 10; 辞谤听

    • Request Extension #1 of migration review

    • No response by 11:00 a.m. defaults to launch on Oct 10

  • Oct 10 at 12:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 11:00 a.m.;听

  • Oct 10 at 12:00 p.m.: Extension #1 starts for sites that submitted requests

  • Oct 11: Confirmed site launched by Friday, 12:00 p.m. and open for edits again; receive archive of D7 site

  • Oct 11: Extension #1 migration review continues

  • Oct 14 - Oct 16: Extension #1 review continues

  • Oct.16 at 11:00 a.m.:

    • Confirm launch for Oct 16; 辞谤听

    • Request Extension #2 of migration review.

    • No response by 11:00 a.m. defaults to launch on Oct 17

  • Oct 17 at 12:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 11:00 a.m.听

  • Oct 17 at 12:00 p.m.: Extension #2 starts for sites who submitted requests

  • Oct 18: Confirmed sites launched and open for edits again; receive archive of D7 site

  • Oct 18: Extension #2 review continues听

  • Oct 21 - 23: Extension #2 review continues

  • Oct 23 at 11:00 a.m. MT:

    • Confirm launch for Oct 24; 辞谤听

    • Request Extension #3 of migration review

    • No response by 11:00 a.m. defaults to launch on Sep 26

  • Oct 24 at 12:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 11:00 a.m.听

  • Oct 24 at 12:00 p.m.: Extension #3 starts for sites who submitted requests

  • Oct 25: Confirmed sites launched by Friday at 12:00 p.m. and open for edits again; receive archive of D7 site

  • Oct 25: Extension #3 review continues

  • Oct 28 - 30: Extension #3 review continues

  • Oct 30 at 11:00 a.m.:

    • Confirm launch for Oct 31

    • No response by 11:00 a.m. defaults to launch on Oct 31

  • Oct 31 at 3:00 p.m.: Launch process starts for confirmed sites; Site team pause on edits at 3:00 p.m.听

  • Nov 1: Confirmed sites launched and open for edits again; receive archive of D7 site

Nov 1: End of Cohort 5 migrations and reviews. All cohort 5 sites fully launched on latest version.

听

Things that won鈥檛 work during review (but will work once launched)

Some functions will only work when your site is live on a colorado.edu URL. The following features won't function correctly while you're reviewing the site in the sandbox environment (pantheon.io URL):

  1. Chat Widgets:

    • Chat widgets will not display on your migrated site until the site is launched. These widgets only function on a colorado.edu URL, so expect them to be inactive in the sandbox environment.

  2. Campus News Block:

    • The campus news block will not pull in CU Boulder Today articles while in the sandbox. This feature will work correctly once your site is live on a听colorado.edu听URL.

  3. Legacy Sandbox Links:

    • Web Express sites created before Spring 2022 may appear to have broken links in the sandbox environment. These links, starting with 鈥減1鈥� followed by numbers and letters, will result in a 404 error in the sandbox. They will function properly once your site is live on your colorado.edu URL.

  4. Webform Submissions:

    • Webform submissions will not be processed in the sandbox. Test submissions may not come through. Once the site is live on a colorado.edu URL, webform submissions will be processed correctly.