Published: Jan. 31, 2023

  1. Call to Order听听听

听

Present: Allie, Alexis, Apoorva, Iliana, Taylor, Michelle, Teagan, Hector, Aneesh

Absent:听

听

  1. Open Hearing听

听

  1. Approval of the Minutes

听

  1. Approval of the Agenda

听

  1. New Business

    1. Liaisons

      1. MECHA (April 28-29)

        1. Aneesh听

        2. Iliana听

      2. Sigma Lambda Beta (April 4th)

        1. Apoorva听

        2. Michelle听

    2. Fifth Funding Cycle听

      1. Voting Key: For - Abstain - Negation

  1. First Hearing

    1. 7:15 PM - Sigma Lambda Beta 鈥淲eekend in Vietnam,鈥� April 4th, 6:00-9:00 PM, Kittredge Multipurpose room听

      2. Notes

        1. Want to showcase Vietnamese culture

          1. Show what vietnamese people do

        2. Aims to broaden diversity and cultural awareness

          1. Highlight the similarities across different cultures and identities

        3. Will coincide with Founders Week听

        4. Similar to the Dia de los Muertos event

        5. What鈥檚 going on

          1. 5-6: arrival/check-in

          2. 6-630: arts and crafts activities

          3. 630-7:00: presentation on a weekend in Vietnam

          4. 7-745: Vietnamese games

          5. 745-9:00: Wrap up

        6. 听

      3. Questions

        1. i.e. only requested funds for venue and supplies/decorations?听

        2. Have you thought about inviting VSA or other groups to present? So that all representation is addressed.

        3. In the past, many of the MGC affiliated events have had a large portion of their attendance be the rest of MGC. How will you ensure that this event is marketed and clearly open to the entirety of the student body?听

          1. Planning to reach out to other RSOs that have a similar mission to try and ensure that it is not only a MGC event.

        4. Per CEB bylaws, your advertisement has to be ready for submission and postering two weeks prior to your event, what is your plan to meet this deadline to ensure yout event is successful?听

          1. Within a month of the event they will have advertising out via social media. Will also reach out to RSOs that have a similar mission.

            1. Just so we are all clear, all marketing needs to be approved by CEB before it goes out anywhere. This can take up to a week. Please account for this in your marketing plans. (note for the org)

        5. Do you have a team that is helping plan this event? In the past, we鈥檝e run into some issues when only one person is planning an event, so just want to check.

          1. The entire fraternity will be helping plan the event and carry it out. Will also ask for help from VSA for planning and logistical support (personal connections, not an official collaboration). Event scale will not exceed 300 people. This will also help alleviate the stress of running the event and also giving the presentation.

        6. 听

      4. Discussion

        1. One-man shows have been historically unsuccessful

        2. Word-of-mouth has been how MGC has been advertising in the past听

          1. Doesn鈥檛 rly work out

        3. One person doing a presentation alone is worrying

          1. MGC has also done not-so-great presentations in the past

          2. Only sharing one story from one perspective

          3. It would be better if they were to invite VSA to collaborate to present

        4. 听

      5. Motion to approve Sigma Lambda Beta鈥檚 event, 鈥淲eekend in Vietnam鈥� for alignment with CEB Mission:

        1. 听4 - 1 - 1

    2. 7:30 PM - UMAS y MECHA 鈥淢ECHA National Conference,鈥� April 28th-30th

      2. Notes

        1. National conference for MECHA

        2. Aim: Increase respect, acces, equity, dignity, and justice for marginalized communities

          1. Provided an environment where everyone can feel safe听

            1. In light of the situation at Will-Vill

        3. Theme: Revolutionary Love

          1. Love as a source of change

        4. Itinerary includes:

          1. Workshops

            1. self -love

            2. Care for the community

            3. Mind, Body, and Soul

          2. History talks

          3. Keynote Speaker

            1. Priscilla听

              1. Member of the Boulder community

          4. Breakfast on Sunday听

        5. Expected attendance = 500ish

        6. Going to have an RSVP form

      3. Questions

        1. Where on campus is your event taking place?听

        2. What place are you getting catering from?

          1. A+b = do you have to have an exemption for food?

            1. Yes you do

            2. Double check all of your buildings

        3. Because this is a national event, is there an expected break down on the attendees from the university and attendees from outside of CU?

          1. Expected to be mostly CU

        4. How will you ensure that students that are not in UMAS or MECHA are also going to be able to participate in the event?

          1. Planning to invite a lot of different RSOs to the event. Using the conference as an outlet to spread the message and theme of the event.

        5. Marketing plan:

          1. Postering around CU Boulder

          2. Reaching out to RSOs

          3. Reaching out to schools in the local area

          4. 听

        6. This is a long and super large event. Is there any assistance from anyone who has planned this before? And if not, what is your plan to ensure that you all are prepared?听

          1. Have alumni that are helping.

            1. Were planning to have this event, but COVID

        7. What are your workshops going to look like? (Lecture/interactive etc).听 If you are going to have speakers, are you going to compensate them?

          1. Mix of both types.

          2. Still trying to dial the speakers in

          3. And if they are, then we will need the professional documentation for them by next Monday, if approved.听

            1. 听
        8. 听

      4. Discussion

        1. Snaps for that mission statement

        2. 500 people is a lot to manage

          1. Especially for 3 days

        3. If 50% are going to be non-students that鈥檚 a lot of money to pay from students fees

        4. 听

      5. Motion to approve MECHA鈥檚 event, 鈥淢ECHA National Conference鈥� for alignment with CEB Mission:

        1. 听4 - 2 - 0

  2. Second Hearing

    1. TEDxCU 鈥淪erendipity,鈥� April 7th, 6:00-10:00 PM, Macky

      2. Notes

        1. Venue Rental (Macky) - $10,577.75听听

        2. Decorations/Event Supplies - $1,400.00 (Send to ASSG) - $0.00

        3. Equipment Rental (Videography) - $12,000.00 -听

        4. Advertising - $500.00 -听

      3. Total

        1. $24,477.75 - $23,077.75

      4. Discussion

        1. 听

      5. Budgetary Questions/Comments

        1. 听

      6. Motion to approve TEDxCU鈥檚 event, 鈥淪erendipity鈥� for $23,077.75.

        1. 6 - 0 - 0

    2. NSA 鈥淣epal Night,鈥� April 8th, 5:00-10:00 PM, Glenn Miller

      2. Notes

        1. Venue - $623.34 听

        2. Catering - $7,666.17 - $4,599.70

          1. $3,916.17 Increased by $3,750.00 due to new food听

            1. 60% = 4599.702

        3. Program Council - $3,885.00

        4. Performer - $9,700.00 - $9,700.00

        5. Decorations and Costumes - $1,139.22 - $142.94

          1. Decorations - all good

          2. Costumes - $0.00

        6. Advertising - $180.00 - $180.00

      3. Total

        1. $19,443.73- $19,130.98

          1. *total is low due to it being before the 3,750 increase

      4. Discussion

        1. 听

      5. Budgetary Questions/Comments

        1. 听

      6. Motion to approve NSA鈥檚 event, 鈥淣epal Night鈥� for $19,130.98

        1. 5 - 1 - 0

    3. SASA 鈥淪ASA Show,鈥� April 22nd, 6:00-10:00 PM, Lower Rec Courts

      2. Notes

        1. Venue Rental - $956.83听

        2. Equipment Rental - $7,542.00听

        3. Catering - $2,096.75听听

        4. Advertising - $300.00 -听

        5. Costumes - $515.54 -听

        6. Decorations - $326.59 - $289.79

          1. -36.8

          2. Fund the tape but ask CSI before buying

      3. Total

        1. $11,737.71 - $11,700.91

      4. Discussion

        1. 听

      5. Budgetary Questions/Comments

        1. Is RockFan who you used last year for the equipment rental? There were a lot of problems with them.听

      6. Motion to approve SASA鈥檚 event, 鈥淪ASA Show鈥� for $11,700.91.

        1. 6 - 0 - 0

    4. Psychedelic Club 鈥淐annabis and Psychedelic Symposium,鈥� April 15th, 11:00 AM to 6:30 PM, Virtual (Zoom)

      2. Notes

        1. William Leonard Pickard - $500.00 -听

        2. Monica Cadena - $500.00 -听

        3. Video Editing - $500.00 -听

        4. Website Design - $600.00 - $400.00

          1. Kinda counts are advertising which is cappped at $500.00

        5. Flyer Printing - $100.00 -听

      3. Total

        1. $2,200.00 - $2,000.00

      4. Discussion

        1. 听

      5. Budgetary Questions/Comments

        1. Please go to another soure for the remaining $200.00

      6. Motion to approve Psychedelic Club鈥檚 event, 鈥淐annabis and Psychedelic Symposium鈥� for $2,000.00.

        1. 6 - 0 - 0

    5. Asian Unity 鈥淧assport to Asian Banquet,鈥� April 7th, 5:30-10:00 PM, Byron R. White Club听

      2. Notes

        1. Venue - $4,960.00 -听

        2. Operational Expenses - $1,575.00

        3. Advertising - $300.00 -听

        4. Decorations - $1,539.27 - $368.76

          1. No for general lights and plants

          2. Yes to cherry blossoms, lanterns, and blossom lights

        5. Catering - $5,113.00 - $5,113.00

          1. Price per person = ~20

        6. Headliner and DJ - $9,504.00 - $9,504.00

          1. DJ Expense - $2,704.00 -听

          2. Headliner Fee - $5,000.00 -听

          3. Headliner Travel/Lodging - $1,800.00 -听

      3. Total

        1. $22,991.27 - $21,820.76

      4. Discussion

        1. 听

      5. Budgetary Questions/Comments

        1. Ask about an all-inclusive quote for the headliner

      6. Motion to approve Asian Unity鈥檚 event, 鈥淧assport to Asia Banquet鈥� for $21,820.76

        1. 6 - 0 - 0

  1. Addressing campus safety and security听

  1. Old Business

    1. Fourth Funding Cycle听

      1. International Festival Committee 鈥淚nternational Festival 2023鈥� March 4th 3:00-7:00 PM, Glenn Miller Ballroom听听

        1. Iliana and Aneesh听

        2. Updates:

          1. No updates

      2. VeRVE Collisionz 鈥淰eRVE Collisionz Street Dance Competition鈥� March 19th 6:30-8:30 PM, Glenn Miller Ballroom听听

        1. Michelle and Taylor

        2. Updates:

          1. 听Had our pre-spending meeting today! Went well

      3. Sigma Psi Zeta听 鈥淐ulture Shock鈥� March 12th 6:30-10:00 PM, Glenn Miller Ballroom听

        1. Aneesh and Apoorva听

        2. Updates:

          1. No updates

    2. Third Funding Cycle听

      1. Saudi Students Association 鈥淪audi Foundation Day,鈥� February 26th 4:00-11:59 PM

        1. Aneesh and Iliana

        2. Updates:听

          1. Make sure to send the post event survey to them next week听

      2. CUBASGA 鈥淐UBASGA Spring 2023 Conference,鈥� February 4th-5th 9:00 AM-7:30 PM

        1. Taylor and Teagan

        2. Updates:

          1. Who is going?

            1. Taylor听

            2. Teagan

            3. Iliana听

      3. VSA 鈥淐ulture Lunar New Year Show,鈥� February 4th 6:00-10:00 PM

        1. Apoorva and Aneesh

        2. Updates:听

          1. Do we need a table for the event at their Night Market?

            1. They just offered today

            2. I鈥檒l let them know today and will also remind them about no recruitment in general

          2. Will send the post-event survey after the meeting tonight

          3. Who is going?

            1. Teagan听

            2. Aneesh听

            3. Taylor听

            4. Apoorva

            5. Michelle

            6. Allie听

      4. Multicultural Greek Council 鈥淢GC Yardshow 2023: Stomp Your Heart Out,鈥� February 18th 6:00-9:00 PM

        1. Teagan and Taylor

        2. Updates:听

          1. 听Will be sending the post event survey soon.听

    3. Post Event Review

      1. APALSA 鈥淟unar New Year Celebration,鈥� January 26th 6:00-8:00 PM听

        1. Advertising:

          1. Saw a lot of advertising digitally

          2. Not a lot of postering

          3. Not very active on social media

        2. Logistics:

          1. Better dedicated event space especially for events and performances

          2. Started at 6pm exactly, performances also started right at 6.

            1. Not a great idea

            2. Doesn鈥檛 really cater to non-law students

              1. Next time maybe have a ~15 min welcome/mingle time at the start

          3. No compostable things

          4. Lack of veggie options

          5. Didn鈥檛 get everything that was quoted

            1. Sesame chicken

          6. Didn鈥檛 get a lot of responses due to lack off explanation

          7. Mainly law students, decent turn out

        3. Content:

          1. Person passed out during the Keynote speaker

            1. Got carted away into an ambulance

            2. Kinda killed the vibe (had to turn off music for cops taking story and for EMTs)

            3. Props for being prepared for this

          2. Keynote was very good

          3. MC was good

        4. Future Notes:

          1. 听Better dedicated space

          2. More buffer time in the beginning before performers start

  2. Officer Reports

    1. Advisor(s)

      2. PC Collab Attendance (Me)

      3. PC Collab Roles, will be setting up a meeting with Aneesh/Iliana in the next week or so to discuss roles and responsibilities

      4. AM Book听

    2. Leg Council

      1. Constitutional amendments are still at rules

      2. Hector running for CoS

    3. CUSG Liaison听

      1. TBD

    4. GPSG Liaison

      1. TBD

    5. Finance Board Liaison

      1. Budget season is upon us鈥�

    6. Marketing Coordinator

      1. Recruitment听

        1. I promise more marketing will go out soon on this, but I鈥檓 gonna need a sec

      2. AM Marketing

        1. I believe the game plan is announce on Wednesday with CUBT

        2. I need you all to poster this week, postering locations are

          1. I鈥檓 not going to select your location for you, but I need you all to sign up right now for a section

          2. Posters will be in our office by Thursday, so please pick them up and poster before our meeting on Monday

        3. Tabling w/AM marketing will start next week (ie. A-frame, poster on table, advertising for it, etc.)

    7. Speakers Coordinator

      1. Meeting with AM on Wednesday at 2:30.

        1. Will finalize the more minute details with her.

      2. If you have any conflicts on the 16th of Feb that would stop you from being at the event by 4:00 let us know ASAP

      3. PC has gotten back to us for our spring collab

        1. Finalized a headliner and an opener.

          1. More details as we get them

      4. Increased Security at AM event

      5. Use eventbrite in the future听

    8. Student Outreach Coordinator

      1. Sign up for 听听

        1. Unless your names are:听

          1. ALLIE LINDSEY听

          2. TEAGAN BOIARSKY听

          3. ANEESH WAIKAR听

      2. If you are a liaison, please CC me on your emails听

        1. It is quite literally my job to be in the know听

      3. Meeting with CISC earlier today听

        1. Christina听

          1. Outreach to AAPI students for graduation details听

        2. Stephanie听

          1. Fostering connections with RSOs from marginalized groups听

      4. Alexis I can not have听

    9. Assistant Speakers Coordinator

      1. Emailed AM, I most likely won鈥檛 be at the AM event at the start.

      2. Sending out emails for CCP

    10. Webmaster

      1. No updates

    11. Social Media Coordinator听

      1. Please fill out this google

      2. Share stuff on socials听

    12. Secretary/Historian

      1. Let鈥檚 try and keep anything we don鈥檛 want in the minutes in the comments

      2. We really need to cut off orgs that talk about the budget. It defeats the purpose of our second hearing.

        1. If we don鈥檛 allow it in that hearing, we can鈥檛 allow it in our first hearing.

    13. Chair

      1. I know we are all super tired and burnt out right now. This semester is hitting hard, but we just need to get through the next few weeks and then CEB will be a little bit less crazy. Please just sign up for what tabling you can do, we need people power and we just don鈥檛 have it right now.听

  3. Adjourn

    1. 10:35

Categories: